what is employee resignation letter All the Samples & Process Details From Here

The UAE laws establish a set of rules and guidelines to ensure the protection of employees’ and employers’ rights. Therefore, when an employee resigns from their job, they must start this process by submitting an appropriate employee resignation letter. And there are certain guidelines and formats that the individual must follow when writing this important document for their employer.

In this article, you will learn everything you should know to properly write a letter to resign from your job. And here, you will also find some resignation format examples you can follow to write your letter in the UAE. Plus, we will explain each detail that a letter must include so it can be considered appropriate in different situations. Let’s observe:

1. What is an Employee Resignation Letter and why is it important?
2. How can you write your Employee Resignation Letter?
3. Examples of Employee Resignation Letter formats for different situations
4. Simple, formal, and professional resignation letter samples
5. What things should you consider while resigning from your job?
6. How can Connect Resources help you with your contract termination?

1. What is an Employee Resignation Letter and why is it important?

Resigning from your current job can be a tedious process in some cases, and requires several procedures. For example, the entire process begins when submitting your employee resignation letter, even if it is after a short time, which is a document you must write. And its main purpose is to notify your employer about your intention to quit your position.

And even though it is not a legal requirement to inform your employer about your resignation, it is a common courtesy to do it. According to Aaron Portero, Managing Director at Connect Resources, informing an employer about an employee’s resignation might result in a fruitful two-way discussion. Besides, it can help the employer have a better understanding of the employee, establishing a long-lasting relationship.

Furthermore, with an employee resignation letter, you can leave your job in a positive way that may help you later on. For instance, it may help you by giving you references for other jobs. Or it can also allow you to work for the same company again.

2. How can you write your Employee Resignation Letter?

To write a proper letter, you should follow a resignation letter format that helps you express your reason for quitting. Nonetheless, keep in mind that all formats share some common details such as the ones we will mention below.

2.1. What details should a Resignation Letter include?

Any appropriate resignation letter format in Word shall include the following details:

• The reason why you are leaving: it is essential to give a reason for leaving; it will help foster good working relationships. Besides, providing a reason when submitting your letter to the company’s executives and HR department can be beneficial for both parties. For example, it can help the company to rectify or improve any issues or concerns.
• Your notice period: make sure to check your Emirates employee contract to learn about the notice you need to serve. Otherwise, you might be violating the Labour Law and your letter might be considered invalid.
• Transition-related details: if you are leaving your job without any hiccups, you should mention if a co-worker is taking over your role. Besides, it will be helpful if you offer assistance with the transition process.

2.2. Other guidelines for writing your Resignation Letter

Apart from including the previously mentioned details, you should also consider following these guidelines when writing your employee resignation letter:

• Identification: it is vital to identify yourself by including work-related details (your full name, position at the company, etc.). Moreover, you must make sure to address your letter to the correct person or entity. Remember that this letter must be addressed to the Human Resources department and your line manager or department head.
• Be thankful: it is common courtesy to thank your employer and the company for the opportunities they gave you during your employment time. By giving thanks, you will foster a healthy and even long-lasting relationship with the company’s members, including your employer and co-workers. This is a great way of honoring you UAE labour contract, even if it finished earlier than expected.
• Offer assistance during the transition period: when writing your letter, you should mention your willingness to make the transition smoother. In addition, you must add that you will complete all your remaining tasks or current projects during the notice period. Do not forget to offer assistance to train co-workers or perform other duties if it is required. However, there are some cases where you can leave your job without notice.

3. Examples of Employee Resignation Letter formats for different situations

Following a resign letter format or template will help you a lot to save time when writing your letter. However, keep in mind that the content of your letter will depend on the reason why you are resigning. And here, you can find some templates for different situations:

3.1. In case you find a new job opportunity

Follow this resignation letter sample in Word if you want to resign for this reason:

Dear [Insert your employer’s name]

I am writing to formally inform you of my resignation from my current position as [name of your position] with [name of the company]. In accordance with my notice period, my final day will be [insert date of your last day].

I have been offered another job opportunity that will allow me to spend more time with my relatives outside of working hours.

I have truly enjoyed my time working at [name of the company] over the last [insert years and months of service]. And I would like to thank you for all the opportunities and support you have given me.

I am fully committed to providing assistance in ensuring a smooth transition over the next [remaining period].

Sincerely,

3.2. To give advance notice

Here is another resignation letter in Word format for this specific case:

Dear [Insert your employer’s name]

I am writing to notify you of my decision to resign from [name of the company], effective [date]. I understand that transitioning a new employee to the role of [position name] will take some time. And I would like to provide as much notice as possible.

During my time at [name of the company], I have learned a lot and grown professionally. Therefore, I would like to thank you for all the support and guidance you have given me during my employment.

Please let me know if you have any questions about the projects I have been working on. I would be happy to help during this transition process.

I wish the company continued success and hope to stay in touch.

Sincerely,

3.3. In case your role is not a good fit

In this case, you should follow a resign letter sample in Word like this one:

Dear [Insert your employer’s name]

I am writing to formally inform you of my resignation from the position of [name of your position] at [name of the company], effective [date].

During my time at [name of the company], I have realized that the scope of the role is unfortunately not what I had anticipated. Therefore, I would like to explore other opportunities.

Thank you for understanding, I truly appreciate all the support you have given me over the last [insert years and months of service].

Please let me know how I can help during this transition process over the next [weeks of notice period].

Sincerely,

4. Simple and formal resignation letter samples

Apart from considering the reason why you are resigning, you should also keep in mind the format you are using. Generally, there are two main formats that can be used, which are the formal and simple resignation or employee non-renewal letter formats. Below, you can find some samples of each format.

4.1. Simple letter sample

A simple resignation letter sample can be like this:

Dear Mr./Ms. [Insert your employer’s name]

I would like to notify you that I am resigning from my current position as [name of your position], effective [date].

Thank you for all the opportunities and support you have given me. I have truly enjoyed my time working at [name of the company]. And I am grateful for the encouragement you have given me to pursue my professional development.

I will do everything I can to complete my current tasks and train other team members or new employees to take over my duties. And please let me know if there is anything else you need me to do to help during this transition period.

I wish the company continued success and hope to stay in touch.

Sincerely,

4.2. Formal letter sample

And here is a formal resignation letter sample:

Dear Mr./Ms. [Insert your employer’s name]

Please accept this letter as formal notification of my resignation from the position of [name of your position], effective [date].

I thank you for all the opportunities and support you have given me during my time at [company name]. And I am grateful for the encouragement you have given me to pursue my professional development.

Over the next [remaining period], I will do everything I can to complete pending tasks and incomplete projects, and I am willing to assist in the process of hiring and training my replacement. Please let me know if there is anything else I can do to help during this transition period.

Sincerely,

5. What things should you consider while resigning from your job?

Besides writing your employee resignation letter, there are other elements you should consider when drafting your resignation letter, including the following:

• Be prepared for a counter-offer: your employer might try to retain you and negotiate with you. And if this makes you doubt your resignation, you will need to assess your options.
• Serve your notice period: as we mentioned before, you will have to serve your notice period as your contract mentions. Usually, employees must serve a 30-day notice period.
• Calculate your end-of-service benefits: this is a monetary compensation you may receive from the company, but it depends on many factors. You are eligible if you have worked for that company for more than 1 year.
• Return all confidential documents: do not forget to hand over all confidential documents or any intellectual property that belongs to the company. Otherwise, you may be violating the Labour Law.

6. How can Connect Resources help you with your contract termination?

Completing your resignation process correctly is essential in order to stay compliant with the country’s laws and regulations. Therefore, you should get assistance from Connect Resources so you can write your employment resignation letter perfectly before starting the process. And this way, we will provide you with the professional advice you need to legally resign from your job.

And apart from helping you to write your resignation letter, our specialists can also provide you with visa services; including the job seeker visa. With them, you can get the necessary documents to find a new job. Plus, we offer other services for UAE companies, such as:

• Visa and government services
• Recruitment Solutions
• Professional Employer Organization (PEO)
• Employer Of Record (EOR)
• Contract staffing services
• HR outsourcing solutions
• Staff outsourcing services
• HR Consultancy

Are you planning to resign from your current job? Connect Resources will help you complete the contract termination process correctly and quickly. So, if you desire to learn more about the employee resignation letter, make sure to contact us by emailing us a contact@connectresources.ae. Or you can also call us at +971 43 316 688 to talk to our specialists who will gladly assist you.

After submitting your resign letter and finishing the contract termination process, you can find a new job on thetalentpoint.com. When exploring this platform, you will discover lots of job opportunities available in the UAE and across the Middle East. Besides, the application process is straightforward; you just need to start by sending your CV to contact@thetalentpoint.com.