Stages of Employee Onboarding: Details & Examples

One of the most important procedures that must be done when welcoming new employees is the Employee Onboarding process. And it is a vital hiring experience for both the employees and the company’s HR team members. Therefore, it is important to understand the way in which this process works and how to complete it successfully.

In this article, you will learn about this essential HR task and the way you should carry it out. For example, here you can find useful information about what Employee Onboarding is and also about its stages or phases. And you can also contact our Connect Resources team in case you require more detailed information and guidance. Now, let’s observe:

  1. What is the Employee Onboarding process?
  2. Why is this process important for a company and its new employees?
  3. How many stages or phases does the Employee Onboarding process have?
  4. Examples of a successful HR Onboarding workflow
  5. How can you improve the process to onboard new employees?
  6. Frequently asked questions related to the Employee Onboarding process
  7. How can Connect Resources help you get more information about this topic?

1. What is the Employee Onboarding process?

Among the most essential elements that must be taken into account while recruiting new employees is making them feel welcomed. And in order to do that, it will be necessary to carry out the Employee Onboarding process by following its steps. But before that, you should know the exact definition of this procedure and its importance.

During this process, the employer must help the new employees to get familiar with the company and its operations. This way, they can perform their new roles effectively, meet the company’s requirements, and accomplish its goals. In other words, the onboarding process helps them improve their performance by understanding the way the business works.

Therefore, this procedure is vital if you want your new hires to feel comfortable in your company and around their teammates. And in case you do not know how to carry it out, our Connect Resources team will offer you the support you need.

2. Why is this process important for a company and its new employees?

Just as we mentioned before, proceeding with the Employee Onboarding will be a key factor for your employees and company. And the main reason is that it will help your new employees learn about your company and their roles. By carrying it out, these workers will start operating as soon as they get familiar with their tasks.

On the other hand, there is another outstanding reason why this process is so important for an employer like you. Onboarding your new employees will create the key first impressions that they have of your company. Therefore, it is essential to complete this task successfully if you want them to get an excellent first impression.

Additionally, you must take into account the future of both your employees and your company. In other words, the Employee Onboarding process will forge a good relationship between new employees and the company. As a result, it is possible to use it as a strategy to have and retain productive employees in the long term.

2.1. Benefits of the Employee Onboarding process

Besides the ones we previously mentioned, there are other good reasons why this process is important and beneficial. Now, let’s take a quick look at some of the advantages that Employee Onboarding provides:

  • It allows the employee to have a positive first experience from the very beginning.
  • Also, it makes it easier to engage the new employee and attract talent.
  • It also helps to boost good communication between the new employees and their employer and coworkers.
  • And lastly, it also boosts the employee’s productivity and proficiency easily.

3. How many stages or phases does the Employee Onboarding process have?

As you may know now, the Employee Onboarding procedure will be important during and after the recruitment process. Therefore, it will be essential to carry it out step by step, so you can obtain the best outcome. And this vital procedure that welcomes new employees involves 5 main steps, which are the following ones:

  • The pre-onboarding processes.
  • New hire orientation or initial onboarding.
  • Orientation and training focused on teamwork.
  • The employee’s initial performance.
  • And promoting the employee’s development.

It is of great importance to find more information about these steps so you can fully understand what they mean. Therefore, we will explain them below with all the details that you need to know about them.

3.1. First stage: the pre employee onboarding process

As soon as the candidate gets and accepts the job offer, the employer must start the onboarding process. It is important to highlight that this first stage occurs between the offer-signing process and the candidate’s first day. And as you may have guessed, this is a critical stage, so it must be done successfully.

Also, the employer and the candidate must complete some tasks during this phase, like signing documents. And it will also be necessary to plan onboarding schedule plans in the meantime, as well as form new relationships. Some other processes may take place during this stage, such as employee relocation and others.

3.2. Second stage: new hire orientation or initial employee onboarding

The second stage takes place during the employee’s first day of work. And during this phase, the employer must help the new hire to understand the company’s policies and structure. This way, it makes it easier for the employee to get familiar with the rules and regulations.

On the other hand, it is also vital to help the new employee to learn how to use the tools. Of course, understanding the processes is also essential for the employee to get familiar with them. In the meantime, other processes take place during this second stage, including payroll setup and equipment setup too.

3.3. Third stage: orientation and training focused on teamwork

The next stage consists of the new employee acclimating to their work environment and teammates’ roles and tasks. In other words, the new hire must be introduced to the other workers in order to promote teamwork. And this stage is also one of the most important ones since the company’s strength will depend on it.

Therefore, make sure your new employee meets their coworkers and the individual and team goals during this phase. This way, new professional relationships between employees can be built along with trust and empathy. Usually, this stage takes place during the employee’s first week of work.

3.4. Fourth stage: the employee’s initial performance

As the weeks pass, the new hire will have more responsibilities and tasks in the company. Therefore, it is important to boost its performance and efficiency through the Employee Onboarding process. And by this stage, the new worker should have already established good relationships with teammates.

As a result, the contributions of the employee to their coworkers and the company should also increase. But the employer must continue to mentor their performance during this phase, so everyone can get better results. And besides, the new hire can get even more confidence and feel more comfortable while working.

3.5. Fifth stage: promoting the employee’s development

And the last stage consists of a continuous improvement and development of the new employee. You should also know that this last phase takes place after the first 90 days. But as we just mentioned, it will be continuous learning for the new hire, so the employer must make sure to nurture it correctly.

By this stage, the new worker should have already set defined goals and meet them along with all the requirements. Besides, their contribution will be even more significant and their performance will be even more efficient. So, if the Employee Onboarding process is successful, is the employee’s performance.

4. Examples of a successful HR Onboarding workflow

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The best way to understand this is by using a good example of it. Firstly, you should know that this process usually involves several departments or teams, such as the recruiting team, the employee training team, and the payroll team. If all these teams complete their tasks, the initial onboarding workflow will be successful.

Nonetheless, you must keep in mind that these teams’ tasks may be complicated and tedious during the process. Therefore, it is recommendable to complete them the most efficient way possible, such as automating the payroll process and others. If you need to improve your company’s operations before carrying out the onboarding process, make sure to contact Connect Resources.

5. How can you improve the process to onboard new employees?

Some practices can help you carry out the Employee Onboarding process efficiently and get the best results. For example, the following are some of the best practices related to the onboarding procedure:

  • Improve your workflows by using effective methods: the most popular alternative is automating the systems and tasks. But implementing other ideas that contribute to the efficiency of the process is also valid.
  • The process must be consistent: if your onboarding practices are constant, you can get the best of your new employees. Therefore, make sure to monitor their performance constantly and guide them as much as they need.

6. Frequently asked questions related to the Employee Onboarding process

Now that you know what Employee Onboarding is, we shall answer some of the most frequently asked questions about it. Therefore, in case you need more information, you might find it here:

6.1. When should the onboarding process begin and how long should it last?

This process usually starts from the very moment when the candidate gets the respective job offer. Therefore, the employer must establish clear and transparent communication with the candidate from the beginning.

If you are the employer, you must make your candidate or new employee feel welcomed during this initial stage. Keep in mind that good communication is the key to attracting highly-qualified employees and making them feel comfortable.

As for the duration of the onboarding process, it varies depending on the situation. However, this process should last one year to get the best results.

6.2. Is connecting with coworkers a good strategy to onboard new employees?

Absolutely. By bringing people together, it is possible to feel new employees welcomed. Besides, it also helps them to integrate into the work team and perform their roles effectively. Therefore, it is important to plan and carry out different social events from time to time. This way, your new employees will feel more comfortable around their teammates over time.

7. How can Connect Resources help you get more information about this topic?

Being aware of the Employee Onboarding process and its importance is vital for both your company and your employees. Therefore, you should get all the information and guidance that you need to correctly carry out this procedure. And the services of Connect Resources are your best option when it comes to HR affairs like these.

One of our efficient services that will help you a lot with this matter is HR consultancy. With this service, you can get the support and guidance you require to onboard all of your new employees efficiently. And besides, this service will also help you develop the best strategies to carry out this and other procedures.

Would you like to contact our Connect Resources team to obtain more information about Employee Onboarding? If you have any questions, please feel free to call us on 00 971 433 16 688. Or you can also email us at contact@connectresources.ae. And then, you will talk to one of our representatives who will gladly answer all of your questions.

On the other hand, if you desire to get the best job opportunities, make sure to visit thetalentpoint.com website. All you need to do there is to submit your CV or resume to search for your dream job easily. Feel free to send an email at contact@thetalentpoint.com, so we can receive your application and review it.

For CV’s or resume submit please join thetalentpoint

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