Expanding your business to new markets is an important step for any company. However, there are several factors that business owners usually overlook. It’s important to know how to scale up your workforce and for this reason you should know how to Plan Your Manpower needs to support your expansion.
The manpower planning process could be challenging if you have never done it before. Nevertheless, it’s important to stay informed on how to carry out the process effectively if you want to boost your productivity.
There are several types of manpower planning and you should learn about the one that will fit your business best. Many corporations opt for partnering with a service provider since this way it will help them achieve excellent results.
In this article, you’re going to learn How to Plan Your Manpower and how to start. Also, you can understand why a third-party can be a great option for your corporation. Let’s observe:
- Key considerations on how to Plan Your Manpower needs for business expansion
- How is manpower planning defined?
- Why do you need to plan your manpower when expanding?
- Why is manpower planning essential to support your expansion?
- How can you carry out manpower planning effectively?
- What is the best way to start with manpower planning?
- What is the process to plan your manpower?
- Which tips should you implement when planning your manpower?
- What factors can influence manpower planning?
- What are the benefits of manpower planning for facing an unexpected crisis?
- Why should you consider partnering with a service provider?
- How can Connect Resources help you with manpower planning?
1. Key considerations on how to Plan Your Manpower needs for business expansion
Perhaps you have carried out hiring and recruitment processes before and you know how to fill your vacancies. But you should know that planning your manpower goes beyond carrying out a process. It’s about knowing how to anticipate the needs of your business in terms of your workforce.
And, when it comes to an expansion, you should know how to strategically hire people that will help you boost your operations. The most important when it comes to knowing how to Plan Your Manpower needs is considering your goals so you can have an integral solution.
If you own a rapidly growing business, you may be considering entering promising markets like the UAE. However, if you don’t know how to plan the workers you may need, then all of your efforts may be ruined by not having the proper workers in this place.
So, it’s essential to give enough importance to planning your workforce. You could carry out this process yourself, or you could get some help from a service provider like Connect Resources.
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2. How is manpower planning defined?
Before knowing how to Plan Your Manpower needs, it’s essential to understand what you’re going to do. For this reason, you should know what manpower planning is and how it’s defined among the companies that implement this strategy.
It’s common to hear about manpower planning when you’re considering a business expansion. There are many factors involved in this area but essentially it refers to arrange and schedule the employees your company may need in the future.
So, it’s about developing a plan that helps you address the vacancies you may have and the skills you may require in your employees. But since we’re talking about business expansion, you must focus your efforts on addressing your business needs in this new market.
2.1 What are the main aspects of manpower planning?
To have a better understanding on how to Plan Your Manpower needs, you must learn about its main aspects. In any strategy that you’re going to implement to address your business needs in terms of employees, you’ll have three main areas, which are the following:
- Employees’ demand: you must have a dedicated team that will focus on your employees’ demands. This team must consist of HR specialists that can analyze, review and attempt to predict the workers you need for your expansion.
- Employees’ supply; the demand side will take of providing the information to the supply side. This team will plan the actions that will be necessary to ensure meeting the demand at the right time.
- Interaction and feedback: It’s important to look for the employees whose skills can suit best the position and the company. But it’s equally important to meet the employees’ needs if you want to increase your retention.
2.2 What are the characteristics of manpower planning?
Once you know the areas involved in this matter, you could learn about its main characteristics. This can help you have a better overview of the process so you can know what to expect.
So, what are the goals that a company must meet with manpower planning? Let’s observe the following:
- Find employees with the right skills for the job position
- Determine which kind of employees the company will need (temporary, temp-to-hire, etc.)
- Specify the number of employees the company will need in the short and long-term
- Unify the business goals with the number of employees
- Scale up or down the workforce as needed
- Develop a solid employee retention program
- Have a backup plan in case of unexpected crisis
- Attempt to predict the issues or challenges the business may face related to the employees
- Develop the strategies and processes to implement in recruitment
It’s important to understand that manpower planning is a dynamic process that must be updated every now and then. The business should evaluate its current workforce to determine if the strategies are working or if it’s necessary to make modifications.
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3. Why do you need to plan your manpower when expanding?
Perhaps you may feel like planning your manpower isn’t necessary. However, it’s a great tool to ensure you meet your expansion goals. In addition, it helps you be prepared to enter the new market and to ensure continuous operation.
For this reason, you should know how to Plan Your Manpower needs since it’s essential to support your strategic goals.
The following are the reasons why the manpower planning process it’s crucial to have a smooth expansion:
- Estimate the number of employees your business requires for a project or goal
- Address your workforce needs with time
- Prevent and avoid any issue it may arise
- Put yourself ahead of your competitors
- Forecast your future to ensure smooth operations
- Have the proper number of employees to ensure continuous production
- Get the right employees to fill the vacancies
- Improve your workforce and add the employees with necessary skills and abilities
- Take advantage of upcoming opportunities
- Know how and when to scale up your workforce
3.1 What are some examples of manpower planning?
To have a better understanding of how to carry out manpower planning effectively and why it’s important, you should learn about manpower planning process example.
Whether you’re a small or large corporation, you can learn from other businesses that have carried out this process effectively. In addition, it doesn’t matter which industry your business belongs to, since you could implement these strategies and adapt them to your requirements. Let’s observe the following:
- As a business facing an expansion, you should anticipate which employees you may need for upcoming projects or tasks
- If you hire more people than what you need, you may end up with many resources waiting to participate.
- This will cause you to lose money
- In contrast, if you don’t hire enough people, you may not have the necessary resources to face a project or reach a goal
- This will lead to losses and customer dissatisfaction
- The right way to do it is by forecasting and planning in advance
- Take into consideration the latest skill set, market requirements and project pipeline
As you can see from the previous manpower planning process example, you should know your needs and invest your time and resources into developing a solid schedule based on your requirements.
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4. Why is manpower planning essential to support your expansion?
Going global is a major decision for businesses. It may be exciting but at the same time it can be challenging. For this reason, you must look for doing things that may ease up the process. In this regard, knowing how to Plan Your Manpower needs can be the perfect solution.
Some of the reasons why this is crucial for your expansion are the following:
- Have an adequate number of employees to meet deadlines and production
- Ensure you have the proper match to fill your vacancies
- Have a solid workforce that strengthens your operations
- Helps you address shortages on time
- Stay on track with the latest demands and trends of your new market
- Keep your business operating even during a crisis
- Achieve an effective planning of your expansion
- Hire the right people for each job category
If you don’t know how to Plan Your Manpower needs, you may want to look for a partner to assist you. Here in Connect Resources we want to help you achieve your goals with your expansion and wit your workforce. You can contact one of our specialists and we will answer all of your inquiries.
4.1 What are the benefits of manpower planning for your expansion?
With manpower planning you can ensure your business expansion won’t be a trouble. You can obtain several benefits for your organization which are the following:
- Preparation for the type of employee: you can know which employees you’ll need in the future and in the short term.
- Level up your workforce: since the business world is constantly changing, you can hire employees with updated and new skills and knowledge.
- Improve your business model: if your business is growing, your workforce is going to grow too obviously. With a timely preparation, you can continue implementing your successful business model.
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5. How can you carry out manpower planning effectively?
Understanding how to Plan Your Manpower needs effectively could make a big difference. In this regard, you can implement the best techniques so you can obtain outstanding results. Since there are several areas involved, you must know how to address them.
You could implement the following techniques of the types of manpower planning to achieve your goals:
- Forecasting demand: this is technique that consists in knowing the employees your business will need in a given period. To implement it you must consider external factors such as the changes in regulations and the market fluctuations.
- Forecasting projections: this technique consists on dividing the forecasting into two periods. You should implement short-term forecasting based on your estimations of workload and projects. Whereas long-term forecasting it’s more complex and involves statistical models.
- Forecasting supply: once you know your needs in terms of employees, you must attempt to predict how to find prospects. The external supply, or employees available in the job market, and the internal supply, or your current employees, are the two components of this technique.
Learning How to Plan Your Manpower could be daunting. If you want to focus solely on your expansion and business strategic goals, we can take care of your workforce needs. Here in Connect Resources we have more than two decades of experience assisting businesses in their expansion to the UAE.
Learn more about how to work with HR outsourcing firms to improve your hiring.
6. What is the best way to start with manpower planning?
Understanding the first steps is crucial for knowing how to Plan Your Manpower needs. It’s important to know how to start so you can be aware of how which actions you must take. Keep in mind that you must know how to address your needs if you want to obtain outstanding results.
In the manpower planning process, the first thing you need to do is understanding your needs and knowing where you are as a business. Since you’re expanding it means that you’re growing but you must be clear about your goals and how you can achieve them with your workforce.
In this regard, you must begin your planning with a structure, which is as follows.
6.1 Determine your goals
Before starting to plan your manpower, you must define the strategic goals of your expansion. It’s important to do this because this will allow you to align your workforce to them. Let’s observe what you must do:
- Define your short-term goals regarding the new market
- Determine your long-term goals and the period in which you want to achieve them
- Prepare your workforce to meet the demands you’ll have in the future
If you fail on determining your goals, you may end up like the manpower planning process example where the business had bad consequences because of a bad assessment of objectives.
6.2 Assess your current workforce
Since your business is growing, you must include new employees. However, it’s important to take an inventory of your current workforce to know where you are standing. Here’s what you should do:
- Check your internal resources available
- Assess your current employees’ qualifications and skills
- Determine the weaknesses in your current workforce and how you can improve them and fill the gaps
- Evaluate which negative factors could influence your workforce so you can address them on time
6.3 Develop your employee retention strategy
It doesn’t matter if you have a solid planning with your manpower if you don’t know how to retain your employees. It’s important to improve your employee retention if you want your expansion to be successful.
You may be planning on having outstanding employees and you already have aligned your workforce to your goals, but you won’t achieve them unless you have an excellent management model so your employees can be engaged with their jobs.
Learn more about how to attract top talent with outstanding strategies.
7. What is the process to plan your manpower?
Once you know how to start, it’s important to understand the next steps you should take on how to Plan Your Manpower needs. Keep in mind that each company has its own needs and requirements. So, you must have a clear understanding of your goals and your needs in terms of your workforce.
Although there are many types of manpower planning, you must implement the following steps if you want to get results with any of them.
7.1 What roles will you need?
The first question you must ask yourself is which roles and responsibilities you will need to fill in the short and long-term. Since you have already defined your goals, it’s important to define how your workforce will help you achieve them. And to do this, you must plan which positions are crucial and how you can fill them.
In this sense, you must define your ideal employee in terms of skills and experience. This will help the recruitment team to find the perfect prospects.
7.2 How can you create an HR plan?
Knowing your needs is crucial to know How to Plan Your Manpower. The next step is developing an HR plan that allows you to find the top talent you need. It’s important to have a solid HR management that can timely provide the workers to support your expansion.
Some of the characteristics of a successful HR plan are the following:
- Developing a streamlined recruitment process
- Including a social media strategy for recruitment
- Determining how to carry out the screening process to select high-quality candidates quickly
- Defining the onboarding and training for your new hires
7.3 How can you meet your demands?
Defining your workforce needs and how you’re going to find employees it’s a great way to start. But you must be realistic and determine how you can meet your demands. In this sense, you must outline your HR needs.
You should have the necessary HR capabilities to find the top workers you need. Your in-house HR team will be responsible for this. So, what are the main considerations in this matter? Let’s observe as follows:
- Set up a dedicated team to work con meeting the supply
- Developing job descriptions and advertisements
- Have the necessary tools and resources to carry out the recruitment process
- Develop a hiring schedule to meet the demands on time
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8. Which tips should you implement when planning your manpower?
Knowing how to Plan Your Manpower needs could improve your business but only if you know how to do it effectively. Keep in mind that managing your workforce involves constant learning and updating, so it’s a process that should be reviewed constantly.
If you want to know the best recommendations, you should look at the following:
- Plan for staff growth since the beginning. Don’t wait until your expansion begins, you should plan in advance
- Create a guide where you write the specific roles you’ll need
- Assess your workforce regularly to determine its strengths and weaknesses
- Include management succession and transition in your manpower planning. This is crucial if you train your employees continuously
- Check your internal supply to determine which employees could be promoted
- Analyze your current gaps and think about how you can fill them
- Determine which tools your workforce may need
By implementing these tips, you can develop a manpower planning process that is solid and effective. You won’t have to worry about anything because you’ll know your HR team will know how to handle it.
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9. What factors can influence manpower planning?
Although knowing how to Plan Your Manpower needs could be easy, once you start, you’re going to see that you may face several challenges. There are some factors that influence it and you must know them if you don’t want to lose all of your efforts.
- Updates in technology: since technology is continuously changing, you must update your resources to meet the market’s demands. Ensure you have the latest tools to carry out recruitment effectively
- Management: finding top talent won’t be easy if you don’t have great management techniques. It could be a factor that negatively influences your planning if you don’t know how to control it.
- Marketing methods: reaching your target audience to get top-level employees could be an issue if you don’t know how to do it. For this reason, you should learn about recruitment marketing strategies.
- Shortages: although you may have a plan where you need some type of employee with determinate skills, shortages can be against you. If you don’t know how to find the candidates with the necessary skill set, your planning won’t be effective.
To know how to Plan Your Manpower needs effectively, you must also plan how you can overcome these challenges. Here in Connect Resources we want to assist you so you can focus on your expansion and we focus on your workforce.
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10. What are the benefits of manpower planning for facing an unexpected crisis?
The world lived an unexpected crisis with the COVID-19 outbreak. Many businesses ended up broke because they didn’t know how to deal with their workers to preserve their health and maintain production.
In this regard, knowing how to Plan Your Manpower needs could help your business face unexpected crisis and allow you to continue working. Some of the main benefits you get are the following:
- Anticipate challenges and address them effectively
- Diminish the impact of the crisis in your business
- Ensure continuity and productivity of your business
- Prepare your business to recover once the crisis is over
- Manage your current workforce effectively
No business is exempt from crisis. However, if you know How to Plan Your Manpower, you could obtain several benefits and sort out the difficult times effectively without harming your productivity.
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11. Why should you consider partnering with a service provider?
If you don’t know how to Plan Your Manpower needs or you may feel like this is a challenging process, you should consider partnering with a service provider. A third-party may be considered as an additional recruiting resource and it could be a great solution. If you don’t want to deal with complex planning you should choose this option.
As we mentioned before in the manpower planning process example, if you fail on having an outstanding workforce, your business may suffer the consequences.
So, there are good reasons to consider partnering with a provider like Connect Resources. Here we have the following:
- Have a robust recruitment process that meets your needs quickly
- Get assistance with each step of recruitment
- Have a great management and review of applications
- Assist your in-house HR team on several tasks to relieve the workload
- Decrease the risks and issues that may arise with your workforce
- Get the employees you need on time
It doesn’t matter which types of manpower planning you need, here in Connect Resources we can assist you. You won’t have to stress out about preparing your workforce for your expansion because we will take care of everything.
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12. How can Connect Resources help you with manpower planning?
If you’re wondering how to Plan Your Manpower needs, we can help you. Here in Connect Resources we want to offer you the best solution to meet your expansion goals. Our team of specialists is readily available to help you solve all of your inquiries.
Since we have worked with several companies in a variety of industries, we are sure we can understand your needs. Making the decision of expanding to the UAE is a very important one, and for this reason we want to help you get the results you expect.
With our comprehensive service you can obtain the following benefits:
- Develop a streamlined process to hire the workers you need
- Fill the open positions of your company in a fast and reliable way
- Assistance from a dedicated account manager
- Get advice on several HR matters
- Prepare your business to scale up when needed
Would you like to contact Connect Resources for assistance with your business? You can call at +971 433 166 88 or send an email to firstname.lastname@example.org, and you’ll talk to one of their representatives that will gladly answer all of your questions.