The difference between Outsourcing payroll vs inhouse
Many companies always want to improve their processes and they’d like to know how they can have better management of their payroll, so they consider hiring this service but they don’t know the difference between outsourcing payroll vs inhouse, which causes them to not know what decision to make regarding this matter.
One of the most important aspects of a company is their employees; this is why each organization must ensure that their workforce gets paid on time and correctly, but sometimes this might be a difficult task if the company doesn’t have a payroll department that can carry out this job in the right way.
If you’re considering improving your payroll services but you don’t know if it’s better to keep them in-house or choosing the payroll outsourcing, then you need to continue reading this article so you can know the difference between these two. Let’s observe the content that is going to be explained:
- What is the outsourcing payroll vs inhouse services?
- Why should your business choose outsourcing payroll?
- What are the benefits of outsourcing payroll?
- What can a payroll outsourcing company do for your business?
1. What is the outsourcing payroll vs inhouse services?
The outsourcing payroll vs inhouse debate is present in many organizations around the world, and both of these services have their pros and cons, but before choosing between managing this process in-house or outsourcing to a service provider, it’s necessary to know the difference between them and how can each one suit your business needs.
It’s important for each company to know the outsourcing process so they can see the difference with the in-house service.
1.1 In-house payroll
The in-house payroll is the one where the organization has a department dedicated to doing this job where they use payroll software that is accessible by the staff working on it, and in there they have all the information regarding the employees.
The payroll team manages to do all the calculations, data entry, and everything related to the payment, so this means that the company requires more staff effort, but the advantage is that they have more control over the process.
There are many differences between outsourcing vs in-house job, and you should know them to make a well-informed decision.
1.2 Outsourced payroll services
When a company chooses the outsourced payroll services they have a provider that manages all the data and calculations, and the organization doesn’t have direct access to the payroll information and they’re not involved with the activities of the payroll process.
A payroll outsourcing business case would be one where the company doesn’t have enough technological resources or staff to manage this department, so it would be best for them to hire a third party that handles this for the organization.
Connect Resources is a payroll outsourcing company that can provide you with outstanding solutions that are suited to your business’ needs, so you won’t have to worry about this process anymore.
1.3 The pros and cons of each service
When a company chooses the in-house payroll processing, there can be many benefits such as better cost-efficiency, easy access to data, and more privacy, which are aspects that are very important for an organization.
While the outsourcing payroll cost might be a little higher than the in-house service, the in-house service has hidden costs such as purchasing payroll software and investing in the technology required to do the process.
On the other hand, the outsourcing service also provides many advantages such as maximize profit-generation actions, enjoy easy payroll services, and have access to a wide set of additional services.
However, they also add certain limitations to the business, such as limitations to last-minute changes, share business’ confidential information, and unnecessary payments. Although there could be pros and cons of outsourcing, it’s a great process that won’t cause any harm to your business.
2. Why should your business choose outsourcing payroll?
The questions that each company needs to ask before choosing between Outsourcing payroll vs inhouse are: Do we have the resources to do the payroll process in-house? Or should we hire a third party to do this job?
It’s a difficult choice, so it’s important to be aware of all the implications that each service gives to the organization. However, some aspects indicate that it’s time to choose the outsource service, and it’s good to know them so your company can make the best decision.
- Lack of payroll experts
If your company doesn’t have enough staff to do this job, then your organization could be a payroll outsourcing business case, because lacking experts in this field it’s the best reason to choose the outsourcing service.
A small or medium-sized company might not have the department to manage the payroll, and if they would like to focus on their core business then they don’t have enough time to search for assembling the best team to perform the calculations and payments.
This also applies to companies that are experiencing rapid growth and they don’t have enough time to do the hiring process for having specialists, investing in software capabilities, and investing effort into creating a payroll department.
With Connect Resources you’ll have the experts that you need by your side, and they’ll be focused on providing the best service for your organization, so you won’t have to look for hiring specialized staff that might cost a lot of money and requires a big investment from your budget.
- Focus on the company’s primary activity
If you feel like your company needs to invest more time in their core business, and you’re making a big effort in the payroll department, you can give this task to a third party to handle this, so the organization can forget about dealing with calculations and payments.
Choosing the outsource service may be a good decision because this way the organization would count on with experts that will provide the best service and that will allow them to focus on the company’s primary activity, without spending too much time on other tasks that are considered secondary activities.
There are many tips for outsourcing that you can follow so you can take the most out of this activity.
- Low error-risk
Making an error with the payments might detriment your company’s image and it might cause discomfort in your employees, so this is why you should make an effort to carry out the payroll in the best way possible.
When doing the in-house payroll processing it’s more difficult to be error-free because the company would have to invest a lot of money in servers, specialists, and operating systems, so in this case, it is better to opt for the third-party solution.
Besides, in case of an error, the company could receive a fine or a penalty, and this is not good for them. This is why you should consider contacting a payroll outsourcing company like Connect Resources, where they guarantee that service will be precise and with a low error-risk.
- High level of service
If your company would like to have a top service regarding the calculations and payments for its employees, then it’s good to contact an outsourcing company that can help you with this matter.
You can be sure that with the outsourcing service you’ll receive a high level of service because you’ll have specialized staff dedicated to doing this job for you, and it’s great if this is what you’re looking for because you’d like to have a better image as a company.
This is why more companies are choosing one of the Dubai recruitment methods so they can take their service to a whole new level.
3. What are the benefits of outsourcing payroll?
Choosing between the outsourcing payroll vs inhouse could be easier if the company knows all the benefits that they can receive by contacting a third party that can provide the best solution regarding the payment processing.
Although the outsourcing payroll cost could be a little greater than the in-house service, it’s known that there are some very obvious benefits when you contact an outsourcing company that can help you with this.
How to know if outsourcing payroll is the right way to go? You have to understand all the advantages and benefits that this type of service can offer to your business.
3.1 Keep the business updated
When you opt for the payroll outsourcing you would count on with experts that are continuously up to date with payroll operating systems so they can keep your business updated with the current technology and you’ll know that this service is going to be tailored to your business’ needs.
Since many changes are happening so quickly, a company might have a hard time updating its payroll processes, especially if they’re still not experts in this field, which can cause a lot of trouble for the organization.
With Connect Resources you can be sure that your business won’t be left behind because they’re updated with the law, regulations, and technology necessary to have your payroll process under control.
3.2 Reduce costs
While the in-house solution is considered a low-cost service, there are many expenses that companies don’t consider when they decide to invest in this option. A company needs to have access to high-quality software and they need to have a high level of staff involvement, as well as hire experts to work in this department.
But, with the outsourcing solution, the company won’t need to invest in technology and qualified staff that could be highly expensive, they just need to contact the third party to do this job for them, and this causes a reduction in expenses.
3.3 Access to all payroll services
The payroll department needs to manage a lot of tasks, not only the payments, and sometimes it might be difficult if the staff is not well prepared in this field.
With the help of an outsourcing company like Connect Resources, you’ll have access to all services such as payroll processing, payroll tax payments and tax filing, direct deposits, and complex calculations like deductions, holiday records, overtime, monthly or hourly wage, etc.
3.4 Save time
One of the main benefits of having an outsource company to provide this service is that the company won’t have to spend countless hours keeping track of all the data and calculations, so the organization will have more flexibility to focus on its main activity without worrying for payments.
This is one of the greatest differences between the outsourcing payroll vs inhouse since the company will have the possibility to invest that saved time in whatever it’s best for the business.
3.5 Tax Compliance
Paycheck accuracy is crucial for a company, but tax compliance is the second most important aspect when it comes to the payroll department. When the company opts for the in-house service, it’s responsible for taxes to be remitted accurately and timely, which is a great responsibility.
The taxes are a sensitive aspect of your finances, and the company should deal with it in a very strict manner since there are many risks if it’s done wrong, so it’s best to trust in experts to handle it.
This is why the outsourcing payroll might be attractive to companies since tax compliance is one of the basics services provided by the third party. With Connect Resources, the organization can be sure that it’ll receive accurately and expertly tax assistance.
4. What can a payroll outsourcing company do for your business?
The main difference between the outsourcing payroll vs inhouse is that in the later the process is done by the company, while with the former the service is provided by an outsourcing company, so many organizations may wonder why outsource payroll services?
An outsourcing company like Connect Resources can do the following for your business:
- Process the payroll
- WPS payment
- Remuneration management
- Management of travel expenses and reimbursements
- Management of incentive, overtime, and bonuses
Why should you trust in a payroll outsourcing company like Connect Resources? Because they have over thirty years of experience in this job, and they are continuously up to date with the service they provide.
Additionally, they provide an accounting consultant that is going to support the company with the payroll journey, which is great for organizations that are beginning, and that need some help in this area.
While they handle your payroll department, you can focus on developing strategies for your business, improving your processes, and to continue growing.
Would you like to contact Connect Resources for Payroll Outsourcing? You can call at +971 433 166 88 or you can send an email to [email protected] and you’ll talk to one of their representatives that gladly will answer all of your questions.