Responsible for controlling the conduct of all general affairs which affect the supervisor of the assigned office.
Serves as primary contact for persons seeking appointments -With- the-assigned supervisor-arranging such appointment to avoid unnecessary interruption with the supervisor schedule and referring visitors or telephone callers to subordinate personnel as necessary.
Screens incoming mails and re-routes to other units for action where appropriate
Composes replies to correspondence for supervisors signature.
Maintains confidentiality of information and correspondence.
Takes and transcribes variety of correspondence and compiles periodic reports on board instruction from supervisor and handles routine queries personally.
Takes minutes as instructed by supervisor and utilizes computers for variety of activities.
Provides routine information from records to other organizational units as requested.
Handles minor administrative matters based on knowledge and judgment regarding Hospital regulations and policies and complete project assignments as requested.
Maintains the record of current Hospital policies and procedures.
Establishes and maintains variety of files and other office systems necessary for the performance of the work.
Prepares the monthly payroll time sheet, supply requisitions through oracle and consolidate departmental reports.
High school education and formal training in (MS Word, MS Excel and MS Access) required.
Four (4) years of secretarial experience required.
Bilingual: Arabic typing: 30WPM English typing: 40WPM